Hours: Log by an Administrator

1. Start typing the volunteer’s name in the Quick Search bar near the top on the right side of the screen
2. Click on the volunteer’s name when it appears in the list
3. Click on the “Hours” tab
4. Click the [New Timelog Entry] button
5. You may see a few tabs, enabling you to select from a list of Activities (Recent, Active or Inactive)
   • Recent: the volunteer’s recent assignments
   • Active: activities with a status of Active
   • Inactive: activities with a status of Inactive
6. Select the Activity from the drop-down list
7. Enter the Date Volunteered.  If you select a date in the future an alert will display a warning message.  Click [Confirm] to proceed or [Cancel] to revert back to the default date.
8. Enter the number of Hours and minutes worked:
   • The minutes must be entered as a decimal number (e.g. 15 minutes = .25, 30 minutes = .50, 45 minutes = .75). Place a zero before the decimal if entering less than one hour (e.g. 0.75). Once entered you’ll see how much that would be in hours and minutes displayed to the right of the field.
   • If there are Feedback Fields associated with the hours log entry, you’ll see them here. There will also be a checkbox in the bottom left corner of the window to “Keep Feedback Fields Populated”. This setting (whether checked or unchecked) is remembered the next time the administrator creates a new timelog entry.
9. Click the [Save] button or click the [Save and Log Another] button to make another timelog entry

1. Go to: People >> Hours and Feedback >> Log Hours for Multiple Volunteers
2. Search for the desired profile (you can search for anyone here, and then log hours for all the people your search retrieves against an Activity) and click the [Search] button.
3. Optional: Click on the “Search Results” header and de-select any names for which you do not wish to log hours
4. Select the Activity from the drop-down list (if you searched for a specific Activity above, that Activity will appear here by default).
5. Enter the Date Volunteered.  If you select a date in the future an alert will display a warning message.  Click [Confirm] to proceed or [Cancel] to revert back to the default date.  
6. Enter the number of Hours worked:
   • The minutes must be entered as a decimal number (e.g. 15 minutes = .25, 30 minutes = .50, 45 minutes = .75). Place a zero before the decimal if entering less than one hour (e.g. 0.75). Once entered you’ll see how much that would be in hours and minutes displayed to the right of the field.
7. Click the [Log Hours] button

When viewing the list of volunteers assigned to an activity or shift:

1. Hover over the Options [ ] icon to the left of a person’s name
2. Select “Log Hours” Check the boxes beside multiple names.  You can then go to the “Choose Bulk Action” drop list and choose “Log Hours” for the selected volunteers.

• For unscheduled or seasonal activities, the date and number of hours will need to be entered manually (the date field is pre-populated with today’s date).
• For scheduled activities, the date and number of hours are pre-populated automatically based on the date and times for the shift (you cannot edit these before logging the hours. If you need to change the shift date or time, you can edit the hours after they have been logged).
• Using any of these methods, if there are any Feedback Fields to record for the Activity, they will also be shown when logging the hours.

[contentblock id=1]