When you go to the Assign menu and choose either the “Scheduled List” or the “Unscheduled List”, you’ll see some abbreviations listed beside the Activities to which you will assign your volunteers. The numbers you see below these abbreviations are associated with the shift (or unscheduled/seasonal Activity you are viewing):
- Mn: The minimum number of volunteers needed for that shift
- Mx: The maximum number of volunteers needed for that shift (if no maximum (i.e. auto lock) was specified, this will be blank)
- BL: The number of volunteers that are on the backup list for the Activity
- SU: The number of volunteers that are signed up for the shift but have not yet been assigned
- As: The number of volunteers that have been assigned to the shift
- Co: The number of assigned volunteers that have confirmed their assignment
- SG: The scheduling gap between the number of volunteers confirmed for the assignment and the minimum number of volunteers needed for the assignment
- GS: If group scheduling has been enabled, this will indicate the number of people that are part of this assignment. By default, it will be equal to 1.
- L: The shift / activity is locked (i.e. full). No further volunteers can sign up for it, but an administrator can assign as many people as needed.
- O: This shift overlaps with something that the volunteer is currently assigned to. It is a warning, so you can still assign the volunteer if you want to.
- T: This indicates that the volunteer is assigned to something else that is scheduled that day. It is a warning, so you can still assign the volunteer if you want to.
You’ll see a checkmark if the shift overlaps with something the volunteer is already scheduled for. You can click on the “Overlap” checkmark to see the details of the overlap. You can also click on the “Today” checkmark to see the volunteer’s assignments for that day.