When a selected shift overlaps with an existing assignment:
[alert heading=”” type=”alert-info” block=”false” close=”false”]If you have enabled alerts for double bookings and are assigning multiple volunteers to a shift (from the Scheduled List), you will be warned of the overlap, but you’ll still be able to assign the volunteers.[/alert]
You’ll see a checkmark if the shift overlaps with something the volunteer is already scheduled for. You can click on the “Overlap” checkmark to see the details of the overlap. You can also click on the “Today” checkmark to see the volunteer’s assignments for that day.
Selecting / Assigning One Person:
- Follow the steps to assign multiple volunteers to a shift
- Click the [Assign] button beside a volunteer’s name
- If there’s an overlap, you’ll see what the volunteer is already scheduled for. If you are sure you want to double book them, click the [Assign] button
Selecting / Assigning Multiple People:
- Follow the steps to assign multiple volunteers to a shift
- Click the [Assign Selected] button at the bottom
- If there’s an overlap, the row (name of the volunteer) with the overlap will be highlighted in a light red color in the “Assign Volunteers” window. In the “Double Booking Detected” window that opens, you’ll see which volunteers do / do not have overlapping assignments.
- For those with an overlap, you can click the [View Overlapping Assignments] button to the left of their name to see the existing scheduled assignments that overlap with this one.
- Click the appropriate button:
- [Assign selected volunteers]
- [Assign volunteers without overlap only]